Participate

Want to be an exhibitor and/or sponsor?

Are you interested in exhibiting and/or sponsoring Pino’s Adventures or Rigs & Reggae van life and overlanding events? Send us an email here or fill out the form below: pinosadventures@gmail.com

Already an exhibitor and/or sponsor? Welcome!

Timelines & Important Dates

• Sponsor Load-in: Thursday, August 27th, 10 AM

• Sponsor Load-Out: Sunday, August 30th by 4 PM (early departure ok)

Location Information

The primary event location is at Pier 39 in the town of Astoria, Oregon along the Columbia River just off of Highway 30 about an hour and forty five minutes from Portland and minutes from the Oregon Coast.

As you arrive in town you can follow the signs to the event.

Sponsor, Exhibitor, and Vendor Campsites & Placement

Event Sponsors will be helped to their location on the pier, so please follow the guidance of the Event Staff to your location. If you do *not* want to be placed in Center Camp, please let us know at pinosadventures@gmail.com

Exhibitors and/or Vendors will be placed within the vendor area at the event. If you do *not* want to be placed in the vendor area, please let us know at pinosadventures@gmail.com

Sponsor & Vendor Activation Hours

While your exhibitor space can be open at any time, please let us know the times of your activations at pinosadventures@gmail.com so that they can be placed on the schedule, promoted in the event promotional campaign, *and* we can schedule the Coverage Team (photographers and videographers) to be sure to cover your activation.

Programming typically runs between 8AM - 10PM.

Sponsor, Exhibitor, and Vendors & Activation Guidelines

As a sponsor and/or exhibitor, you will have a dedicated space on the pier for the entirety of the event, but you will camp in the camp areas just off the pier.

Vendors will be placed in the vendor space unless otherwise discussed with the Pino’s.

Signage, Flags, etc.

While branded vehicles are accepted, please NO large signage or flags as there is nowhere to adhere them on the pier and wind can sometimes be a factor. Instead, please bring a banner or something else for your branding. Branded vehicles are fine. Our focus is on relaxation, commaraderie, interactivity, participation, community-building, and the joy of gathering together on the pier.

Insurance Requirements

Sponsor must carry and maintain, at its own cost, the following insurance policies with insurance companies with an AM Best rating of no less than A- VII and: (i) Commercial General Liability insurance in an occurrence format for the Event and any donated Sponsor products or services in an amount of no less than $1,000,000 per occurrence and $2,000,000 in the aggregate, with no spectator or participant exclusions, covering liability arising out of premises operations, personal injury, advertising liability, products-completed injury and property damage covering “any auto” used in connection with this Agreement, value in kind or the Event whether owned, non-owned, scheduled, leased, hired or other; and (ii) Workers’ Compensation insurance as required by applicable law (the “Acts”) and Employers Liability insurance with a limit of no less than $500,000 each accident for bodily injury, $500,000 each employee for bodily injury by disease and $500,000 policy limit for disease.

Sponsor understands sole proprietors who are excluded under the Acts to carry workers’ compensation insurance. Sponsor’s insurance required under (i) and (ii) above will be primary and non-contributory to the insurance held by Pino’s Holding LLC and its affiliates. The coverage amounts set forth may be met by a combination of underlying and umbrella policies so long as in combination the limits equal or exceed the stated limits above.

Further, Commercial Automobile Liability insurance with a limit of insurance no less than $1,000,000 combined single limit each accident for bodily policies listed above shall provide insurance coverage on an occurrence rather than a claims made basis. Sponsor’s policies must include a waiver of subrogation. In the event any portion of Sponsor’s obligations hereunder is subcontracted (if permitted by this Agreement); Sponsor agrees to require the subcontractor similarly to provide the insurance listed above. 

Requirements for your COI / Coverages

• Commercial General Liability: $1M per occurrence, $2M in the aggregate

• Workers’ Compensation: no less than $1M each accident

• Commercial Automobile: no less than $1M liability

Sampling or Selling Product and/or Food & Beverage

You must follow all local, state, and federal laws for selling any products, services, food, and/or beverages at the event. 

Lodging & Travel

If you do not want to camp on site during the event there numerous hotels and AirBNBs in the area, and we highly recommend staying at one of the amazing Harvest Host locations nearby.

Shipping & Receiving 

Rigs & Reggae has very limited space to store sponsor/exhibitor product and equipment. If you need to ship anything prior to the event, please reach out to us at pinosadventures@gmail.com to discuss specific shipping procedures and restrictions. We recommend you bring as much of your gear/equipment with you as possible. We understand where this may not be feasible and are happy to work with you in special circumstances!